Manage Teams

Managing your team effectively in Wekraft means understanding roles, permissions, and the mechanics of adding and removing members. This page covers everything an owner or admin needs to know.

Access Roles

Every project member is assigned exactly one access role. Roles are hierarchical — each role includes all permissions of the roles below it.

Owner

The creator of the project. There is always exactly one owner per project.

Exclusive to owner:

• Delete the project permanently
• Transfer ownership (coming soon)
• Edit all project settings

Admin

Trusted collaborators with near-full access. Owners promote members to admin status.

Admin can do everything a member can, plus:

• Accept or reject join requests
• Promote/demote member roles
• Edit project settings (name, description, visibility)
• Create, start, and delete sprints

Member

The default role for project contributors.

Member can:

• Create and edit tasks (if "member can create" is enabled in settings)
• Create and edit issues (if enabled)
• Comment on tasks and issues
• Log time
• View all project data

Viewer

A read-only role. Viewers can browse the project — tasks, issues, sprints, team space — but cannot make any changes.

Role Permissions Matrix

*Requires "Members can create" to be enabled in Project Settings.

Adding Members

Invite Link

Every project has a unique invite link (e.g. https://wekraft.app/join/abc123xyz). Share this link with your team.

When someone visits the link:

• If the project is private, they submit a join request with an optional message
• If the project is public, they can join directly or submit a request (depending on settings)

Owner and admins see join requests in the Join Requests panel (bell icon or Project Settings → Members → Requests).

Accepting a Request

Click Accept on a pending request. The user is immediately added as a member. You can then promote them to admin if needed.

Rejecting a Request

Click Reject to decline the request. The user is notified. They can re-apply in the future.

Changing a Member's Role

1. Go to Project Settings → Members
2. Find the member in the list
3. Click the role badge (e.g. member) to open the role selector
4. Select the new role

Role changes take effect immediately. Downgrading a member to viewer will immediately restrict their write access.

Removing a Member

1. Go to Project Settings → Members
2. Click the ⋯ menu next to the member
3. Select Remove from project

Removed members:

• Lose access immediately
• Are recorded in the membership history with a leftAt timestamp
• Their past work (tasks created, comments, time logs) is preserved

Member Limits

If you've reached your member limit, you'll need to either remove an existing member or upgrade your plan before adding new ones.

Project Configuration for Members

In Project Settings → Configuration, owners can control what members are allowed to do:

Next Steps

• See your team's live workload →
• Analyze productivity with Heatmaps →
• Set up your project settings →